Media release

Experts discuss the archiving issues of electronic documents

Photo: EU2015.LV
19 June 2015

On 16-17 June, the Document Lifecycle Management (DLM) Forum members met in Riga to discuss the information policy and governance issues in the European Union. 

At the meeting, the experts focused on such topics as the information policy and governance, its standards and risk management; shared best practice on information governance and discussed e-archiving issues.  

The main discussion was on the archiving of electronic documents. The experts of the United States, the United Kingdom and the Netherlands shared their best practice on this topic. The participants of the discussion concluded that the collaboration and understanding between IT experts and archivists should be improved as the archive specialists often do not have sufficient IT knowledge, but the IT experts lack the understanding of the specifics of archiving. 

Experienced professionals also shared information on "MoReq2010" specification implementation and subsequent addition of requirements for archiving electronic documents. They provided information on the development of a information package specification. The specification will be available for IT enterprises to prepare electronic documents for storing in the archives. Also, the participants presented the progress on the development of specifications for database archiving, implemented by DLM Forum’s E-ARK project.

The main conclusion of the meeting on the development of package and database archiving specifications was that the specifications should correspond more to the common opportunities of the archives and the IT field.

The meeting brought together 92 participants from EU Member States, Norway, USA and Oman. Several Latvian organisations, IT companies, students and academic staff from the University of Latvia also showed great interest about the event.

DLM Forum Foundation was created in the mid-1990s on the basis of a European Commission working group established to seek solutions in the field of electronic records management. In the 20 years since then, the DLM Forum has grown into an influential global organisation whose calling card is its MoReq specification of the core functional requirements of document systems and the E-ARK database archiving project.

The members of DLM Forum Foundation meet twice every year and these meetings are traditionally hosted by the country holding the EU presidency. This time the meeting took place in Riga, at the Faculty of Social Sciences of the University of Latvia.

Sintija Lase
Expert in communication